5016 Part 1 & Part 2 Explained

Certification for condominium association managers and for those who prepare long-term maintenance plans

Since 2026, the Certificate for the Management of Homeowners’ Associations has consisted of two parts: the first part is intended for management firms that handle the financial, administrative, and managerial aspects of Homeowners’ Associations (BRL 5016-01), and the second part is for management firms and/or architectural consulting firms that also prepare long-term maintenance plans (BRL 5016-02)

Certified Homeowners' Association Management Firms (Part 01)

With the Part 01 certificate, a homeowners’ association management firm demonstrates that it provides reliable, professional, and ethical management services for homeowners’ associations. The organization and its administrative processes are subject to a comprehensive audit by SKG-IKOB. Certified managers meet strict, independently verified criteria in the following areas:

1. Sound financial management

  • Bank accounts should always be held in the name of the homeowners' association.
  • Transparent accounting with accurate recording of income, expenses, and reserves.
  • Preparing the balance sheet, income statement, and budget on an annual basis.

2. Strong administrative and managerial oversight

  • Careful preparation, organization, and minutes-taking for homeowners' association meetings.
  • Proper application of the Deed of Division, the Rules of Division, and the Bylaws.
  • Safeguards the independence and interests of the homeowners' association.
  • A clearly defined complaints procedure and timely follow-up on correspondence.

3. Professional technical management

  • Overseeing daily maintenance and following up on technical reports.
  • Structure and oversight of maintenance contracts and service agreements.
  • Verification that scheduled maintenance is performed on time and to a high standard.

4. Proper handling of insurance matters

  • Ensure that the appropriate property, liability, and supplemental insurance policies are in place.
  • Verification of policy terms, coverage, and validity.

Certified Long-Term Maintenance Plan (MJOP) Preparers (Part 02)

A well-maintained apartment complex starts with a professional and reliable Long-Term Maintenance Plan (MJOP). With certification based on Part 02, an organization demonstrates that it develops MJOPs in a professional, independent, and structured manner that meet all technical and procedural requirements. SKG-IKOB is the independent body that assesses and certifies this quality.

Why hire a certified MJOP firm?

Developing a long-term maintenance plan requires architectural expertise, up-to-date knowledge of materials, an understanding of service life, condition assessments, and precise cost control. BRL 5016 Part 02 sets strict requirements for this. A certified firm must demonstrably meet the following criteria:

1. Architectural expertise

  • Works with qualified architects who have proven training and experience.
  • Conducts inspections according to established procedures, including defect assessment and condition evaluation.
  • Identifies necessary measures and determines realistic maintenance intervals.

2. Professional project planning and work procedures

Part 02 specifies that a certified agency must use:

  • Complete and traceable project data;
  • Clear work procedures;
  • Documentation of administrative and technical procedures;
  • Reliable breakdown of cost estimates by building component.

This ensures that the long-term maintenance plan is verifiable, reproducible, and technically accurate.

3. Clear and comprehensive long-term maintenance plan documentation

A long-term maintenance plan prepared by a certified firm meets requirements such as:

  • A planning horizon of at least 15 years;
  • NEN 2767—Condition Assessment;
  • Structured in distinct annual segments;
  • Cost estimates by measure;
  • Insight into maintenance needs by building component classification;
  • Overview of priorities and risks;
  • Accurate translation into a multi-year budget and reserve fund plan.

4. Correct interpretation of laws and regulations

A certified MJOP agency takes the following into account:

  • The requirements set forth in the Building and Living Environment Decree (Bbl);
  • Sustainability issues;
  • Legal requirements for homeowners' association reserves and fund accumulation;
  • Current model bylaws.

Added value for homeowners' associations and property managers

A long-term maintenance plan that complies with BRL 5016 Part 02 provides certainty:

  • Technically reliable: Based on inspection, condition assessment, and expert analysis.
  • Financial predictability: Clear costs over the years, including alignment with required reserves.
  • Transparent and verifiable: Thanks to established procedures, substantiated inspection results, and realistic estimates.
  • Future-proof: Also suitable for sustainability initiatives, renovations, and energy efficiency projects.

Certified firms enable homeowners' associations and property managers to make informed decisions and plan maintenance effectively and in a timely manner.

Who is Part 02 certification intended for?

  • Architectural consulting firms that prepare long-term maintenance plans;
  • Management firms that wish to offer long-term maintenance plans internally;
  • Organizations that want to professionalize both their inspection and planning processes and have them evaluated.

Would you like to obtain certification for BRL 5016-01 and/or 02? Please fill out a quote request here .

Building well starts with SKG-IKOB.